Email Signature Management
for Microsoft 365
Give every member of staff a professional, on-brand email signature that works automatically on desktop, web and mobile. Set up and run from a single cloud portal — consistent branding, zero hassle for your IT team.
One consistent signature for your whole organisation
Inconsistent signatures make a business look untidy and let branding slip. Our managed service gives everyone an identical, professional signature — applied automatically across every device and kept perfectly on-brand. You set it up once with us; it simply runs.
Consistent on every device
Signatures look identical in Outlook on desktop, web and mobile — so your brand is the same in every email, everywhere.
Set up once, runs itself
New starters, role changes and rebrands update automatically from one portal. No more copy-pasting signature templates.
Zero workload for IT
Role-based logins let marketing own signatures and campaigns through a simple web portal — nothing lands on the IT team.
Secure & compliant
Hosted in ISO 27001 certified Microsoft Azure data centres — secure storage in line with GDPR and all relevant regulations.
One signature, every Outlook app
Signatures are centrally administered from a browser-based portal and applied right across your Microsoft 365 environment — whatever device your people are on.
Hand control to marketing — no workload for IT
The web portal is designed so IT can hand day-to-day administration to your marketing or communications team. Everything is managed through a friendly, browser-based portal with role-based logins.
Role-based permissions let administrators delegate to named people, who can update signatures, build campaigns and segment audiences — all without touching your IT resources.
Get in Touch- Central administration from one browser-based web portal
- Role-based logins — delegate to marketing without IT involvement
- Built-in templates, including mobile-ready designs — or upload your own
- Integrates with Microsoft 365, Active Directory, Azure AD and SQL
- ISO 27001 environments on Microsoft Azure Cloud
Turn every email into a marketing channel
Your organisation sends thousands of emails every day to a trusting, targeted audience. Put that reach to work: add clickable marketing banners and clear calls-to-action beneath each signature, and get real ROI from a channel you already own.
Hand-off to marketing
Marketing is fully self-managed through the portal — campaigns launch without a single ticket to IT.
Engage your audience
Target content by profile, preference, location and interest — not a one-size-fits-all banner for everyone.
Across your whole org
Run different campaigns across offices, departments and regions — pre-scheduled to deploy automatically.
Measure & improve
A clear overview of every campaign with in-depth analytics — compare results and learn what works.
Statistics that help you improve
See which people generate the most leads, which campaigns perform best, who clicks, and what email client or OS your audience uses. The data is there — use it to get real ROI from your company email.
Your data is safe
The platform is hosted in ISO 27001 certified Microsoft Azure data centres — the most secure data storage available, in accordance with all applicable laws and regulations, including GDPR.
Up and running in three simple steps
We set it up
Our team connects the portal to your Microsoft 365, builds your branded signature templates and rolls them out across the organisation.
Marketing takes the wheel
With role-based logins, your marketing team manages signatures and launches campaigns from the web portal — no IT involvement needed.
Everyone stays on-brand
Signatures apply automatically on every device and update themselves as people and campaigns change. You just watch the results.
Frequently asked questions
What is a managed email signature service?
Does it work with Microsoft 365 and Outlook?
Can staff still edit their own signatures?
Is it secure and GDPR compliant?
Can we run marketing campaigns in our signatures?
Do you handle the setup for us?
Get in Touch
Want to see what managed email signatures could do for your organisation? Fill in the form and one of our team will get right back to you.
Talk to Our Team
- Call us1800 353 353 · (01) 842 4114
- Emailhello@it.ie
- Dublin HQUnit 01, Dublin Airport Logistics Park, Elm Road, St Margaret's, Co. Dublin, K67 N237
- OfficesCork · Galway — see our Contact page for full details